American Legacy Theatre is creating a full-time exempt Executive Assistant position. This position will report to the EAD & CEO, work collaboratively with other team members - internal, outsourced, and volunteer - and will join the organization as a support expert. Primary responsibilities will require independent judgement and discretion regarding cross-functional areas of executive and administrative support, finance and office management, and support for development, reporting, meeting, event, and program operations to help grow the organization and strengthen its relationships in the community. While working closely with a variety of internal and external stakeholders, this position must be comfortable with navigating shifting priorities, enjoying start-up or entrepreneurial-like settings, and working in a hybrid setting amidst various environments.

ALT is seeking a resourceful and detail-oriented Executive Assistant to support the EAD & CEO and key team members, as needed. This role is critical in keeping operations smooth, events well-executed, and communications clear which are key components to drive our shared mission forward.

The ideal candidate is a proactive multitasker with a knack for logistics, communications, and relationship-building. They must be comfortable balancing multiple responsibilities and projects, supporting high-level stakeholders, and contributing to the organization's financial, operational, and programmatic success.

Goals for three-, six-, and twelve-months will be collaboratively built upon hiring to support annual budgets and the current three-year strategic framework through the end of June 2028.

Location: Cincinnati, OH, USA (Hybrid; must reside in the region)

Reports To: Executive Artistic Director & CEO - currently Matthew David Gellin, MFA, CFRE.

Hours: Full-Time; Exempt Employee; 40 Hours/Week.

Work Days: Predominantly Monday through Friday. Organization-wide availability M-F 10a-3p. Some work hours are flexible to meet the needs of the organization, community, and core role functions. Weekends and nights are required, at times, throughout the year due to programmatic offerings.

Compensation: $39,520-$60,000 salary, depending on experience.

Starting Benefits: One hundred twenty (120) hours PTO prorated to July 1 fiscal year, up to ten (10) paid ALT-holidays, 10% employer contribution to 403(b), federal maximum QSE Health Reimbursement Account - health, vision, dental - partial phone reimbursement, partial phone reimbursement, professional development, and a chance to make meaningful impact through the arts and social change.

Key Roles & Responsibilities

Primary responsibilities include but are not limited to:

Executive & Administrative Support:

• Manage and triage EAD & CEO’s inbox, calendar, and meeting coordination.

• Track action items and follow up to ensure timely completion.

• Manage the contact database (Salesforce) to keep client, donor, volunteer, and vendor records accurate and up to date.

• Handle travel planning and expense management for EAD & CEO and staff.

• Maintain general organizational inbox, screen and route calls, and aid in stakeholder general communication.

• Type, proofread, edit, and produce reports, proposals, and general correspondence.

• Work with external vendors to ensure communications systems (email, internet, phone, website) are operational and meet organizational needs.

Finance & Office Management:

• Help track and manage revenue and expenses for invoice submissions to funders, manage documentation for reimbursements, and assist with budgetary financial reviews in collaboration with ALT’s contracted bookkeeper.

• Process staff expense reports and support payroll preparation.

• Order and manage office supplies and inventory.

• Handle minor vendor issues and competently operate standard office equipment.

• Provide support when a physical office space is secured.

Development & Reporting Support:

• Maintain donor and partner contact records; track interactions and assist with stewardship and basic prospect research.

• Collect and organize program and development data for grant and impact reporting.

• Set up basic automation workflows to increase operational efficiency.

• Support and prepare fundraising reports and dashboards as needed.

Program, Meeting, and Event Support:

• Assist with all organizational events, including artistic productions, networking events, and fundraisers.

• Manage back-of-house logistics and day-of event execution.

• Provide operational support for meetings and programs including setup, catering, invitations,materials, note-taking, and cleanup.

• Research vendors and source quotes for services, supplies, or event needs.

• Track contracts and coordinate paperwork collection and filing.

Required Qualifications

• 3+ years of experience in administrative support, office management, or executive assistance (nonprofit or arts sector experience a plus)

• Exceptional organizational skills and the ability to manage multiple priorities and deadlines with accuracy and efficiency

• Strong verbal and written communication skills

• High level of discretion and professionalism in dealing with confidential or sensitive information

• Technologically proficient, including Google Workspace and Microsoft Office

• Experience with CRMs, Salesforce preferred

• Familiarity with financial documentation, budgeting, and basic accounting principles

• Energetic, resourceful, and mission-aligned team player

Preferred Skills

• Event planning or production logistics experience

• Knowledge of nonprofit budgeting and donor development

• Comfortable with remote and hybrid collaboration tools

• Creative thinker with strong problem-solving abilities

Traits and Characteristics

The Executive Assistant must be passionate about the organization’s mission and legacy, exceptionally organized, and eager to grow the mission. The Executive Assistant will be an ethical and collaborative team member who seeks authentic relationships and thrives managing multiple priorities with accuracy and efficiency.

This detail-oriented people-person will be able to maintain high levels of discretion and professionalism. This arts administrator will demonstrate a results-oriented, yet flexible, style demonstrating an entrepreneurial drive with strong verbal and written communication skills. The ability to accept responsibility for failed tactics, seek assistance, and acknowledge not having all the answers is also key.

This service-minded individual must have strong emotional intelligence and ability to handle conflict in a professional and humble manner. This bridge builder should be eager to advocate the message of American Legacy Theatre with the community.

Believing in the power of theatre and commitment to the values of inclusion, diversity, equity and access are an absolute must.

NOTE: ALT is structured as a hybrid organization based in the Greater Cincinnati metropolitan area. The Executive Assistant will have access to a co-working space in the Pleasant Ridge neighborhood of Cincinnati. This structure may shift as the organization grows and the needs change.

Interested Applicants

Please submit your cover letter and resume to info@americanlegacytheatre.org with the subject line format of: "Executive Assistant - LAST NAME"

ALT is seeking its next Playwright in Residence for our Playwrights for Change (P4C) program.

This two-year, paid residency supports playwrights developing bold new work through mentorship, dedicated writing time, and deep community engagement. Artists work closely with ALT leadership to develop an original play or musical from concept through public workshops, with the potential for a full world-premiere production.

Contract start: July 1, 2026
Location: Hybrid; required in-person presence in Cincinnati for workshop performances
Application deadline for first consideration: March 2, 2026

Learn more about the residency and apply here.

MISSION

American Legacy Theatre generates inviting, reimagined theatrical experiences for all people to have a voice in enriching society.

PROJECT

Bridge City is an original full-length musical focused around community, family, loyalty to self, and normalizing the Black experience in pursuit of joy, dreams and aspirations. Developed with ALT since July 2024, this piece is written and composed by Kennen Butler who is an NYC-based theatre artist that is non-binary and Black. 

After two public-facing workshops performed for the community to receive direct feedback in shaping the continued development of the piece, Bridge City is now being produced as a full-scale world-premiere production.

TIMELINE

Video Auditions: NOW. Submit by November 3rd, 2025 for first consideration. Auditions accepted after as well. 

** Rehearsals will be five days per week from March 9th- April 9th, including weekends. March 23-27 will be off for Spring Break.

*** Performances will be April 10-12, 17-19, 24-26. (Friday and Saturday evenings, Sunday matinees).

EXPECTATIONS

The Actor will structure, manage and execute the steps required to implement a high quality acting process that serves the integrity of the musical, bonds the other artists, aligns artistic vision, and heightens audience engagement with the piece. Attendance at all called rehearsals and performances is a given. Mastery of content required.

COMPENSATION

Performers will be paid a rate of $125/week.

ROLES 

Lynn: mid 50’s-60s early’s. Female. Alto. Black/African American. Host of our dinner. Plays various characters throughout the piece from Jerica’s grandmother Lynn, Jerica’s Mother LaShay, Senator Maxine Moore, Professor Smith.

Jerica Williams: Mid 20’s-mid 30’s. Female. Alto/mezzo-soprano. Black/African American. Distinctly her in all that she does. Adaptive. 

Jerome “Bookie” Robinson: Mid 20’s-mid 30’s, Male. Baritone/Bari-tenor. Black/African-American. Jerica’s childhood friend. Loves a good joke and a laugh. Especially if he knows it will help.

Mindi Kaleko: Mid 20’s-mid 30’s. Female. Mezzo-soprano/soprano. Self described as the “yenta of marketing” at Seven Hills. Moves to the beat of her own drum.

Deja “D” Brown: Mid 20s-Early 30s. Female. Alto. Jerica’s Childhood friend. Protective. Introvert.

Valerie Hawks: Late 20’s-Early 40s. Female. Alto. White. Jerica’s boss at Seven Hills. Type A.

Michael: Works at 7 hills. Resident hater. Wanted to be PR but was passed over for Jerica.

Israel “Iggy” Contreras: Latinx. Industry contact and newsperson for Bridge City’s Channel 4. James’ partner. Queer.

Dad: Jerica’s Father

James Anderson: Aid to Senator Moore and Iggy’s partner. Queer.

CEO (Christopher Eric Osgard): White. CEO of Seven Hills Group

Remy: Non Binary. They are an HR person for Seven Hills Group.

Hutchins: Mid 20s-mid 40s. Female. Union leader for Esterline Manufacturing.

John: A Lead at Seven Hills

Scott: Employee at Seven Hills

The Roots: The entire cast (aside from Lynn). They are Lynn’s family and guests to the dinner. As the story is told, they split into our principals, supporting cast, and ensemble

For inquiries, referrals, and consideration contact Matthew David Gellin, Executive Artistic Director, at info@americanlegacytheatre.org

SUBMISSION

Video Auditions: NOW. Submit by November 3rd, 2025 for first consideration. Auditions accepted after as well. 

** Rehearsals will be five days per week from March 9th- April 9th, including weekends. March 23-27 will be off for Spring Break.

*** Performances will be April 10-12, 17-19, 24-26. (Friday and Saturday evenings, Sunday matinees).

To submit a video audition: 

• Prepare 16-32 bars of a pop, R&B, soul, OR contemporary musical theatre song that shows range and expression. Show us a little bit of you!

• Perform 10 to 20 seconds of a rap verse of your choosing OR  TLC’s “Waterfalls” (video: 3:50-4:11) in a way that showcases you the best. We are looking for rhythm, clarity, flow, and story. This part of the audition does not have to be off-book.

I seen a rainbow yesterday

But too many storms have come and joined

Leavin' a trace of not one God-given ray

Is it because my life is ten shades of gray

I pray, all ten fade away, seldom praise Him for the sunny days (Minimum stop point)

And like His promise is true, only my faith can undo

The many chances I blew to bring my life to anew

Clear and blue and unconditional

Skies have dried the tears from my eyes, no more lonely cries.

Send video, headshot, and resume to info@americanlegacytheatre.org with the subject line of “Bridge City - (Character(s) Auditioning For) - (Last Name).

PROJECT

Bridge City is an original full-length musical focused around community, family, loyalty to self, and normalizing the Black experience in pursuit of joy, dreams and aspirations. Developed by American Legacy Theatre since July 2024 through our “Playwright’s for Change” program, this piece is written and composed by Kennen Butler who is an NYC-based theatre artist that is non-binary and Black. 

After two public-facing workshops performed for the community to receive direct feedback in shaping the continued development of the piece, Bridge City is now being produced as a full-scale world-premiere production.

** Rehearsals will be five days per week from March 9th- April 9th, including weekends. Evenings during the week and varying times when on weekends. March 23-27 will be off for Spring Break. Tech rehearsals will begin April 4 and/or 5, depending on space availability.

*** Performances will be April 10-12, 17-19, 24-26. (Friday and Saturday evenings, Sunday matinees).

EXPECTATION
The Music Director (MD) will be in charge of leading all music in rehearsals- playing piano, teaching and refining the vocalists and the band of the show.  Backgrounds in the following genres are encouraged and appreciated:  R&B, Rap, Soul, Musical Theatre.

The Music Director will be responsible for finding musicians to play in the 5-piece band during performances; two keys, drums, bass, guitar.  The Music Director must play the piano, as they will also play during performances while conducting.

ALT staff will be available to assist with critical components along the way.

COMPENSATION

The Music Director  will be paid a one time rate of $1,500.  This stipend will be lower if the MD cannot play the piano.

TIMELINE & SUBMISSIONS

Please send resume, headshot, cover letter, any potential conflicts, and 3 references to:info@americanlegacytheatre.org  with the subject line of “Bridge City - Music Director  (Last Name)”.

Submit by December 10th, 2025  for first consideration. Applications are still accepted afterwards if the position is not filled.

In your cover letter please address how you are well positioned to lead the music efforts that celebrate the Black experience.

Because of the complexity of the music in Bridge City, music director candidates under consideration will be asked to do a piano audition of some of the show’s music. 

PROJECT

Bridge City is an original full-length musical focused around community, family, loyalty to self, and normalizing the Black experience in pursuit of joy, dreams and aspirations. Developed by American Legacy Theatre since July 2024 through our “Playwright’s for Change” program, this piece is written and composed by Kennen Butler who is an NYC-based theatre artist that is non-binary and Black. 

After two public-facing workshops performed for the community to receive direct feedback in shaping the continued development of the piece, Bridge City is now being produced as a full-scale world-premiere production.

** Rehearsals will be five days per week from March 9th- April 9th, including weekends. Evenings during the week and varying times when on weekends. March 23-27 will be off for Spring Break. Tech rehearsals will begin April 4 and/or 5, depending on space availability.

*** Performances will be April 10-12, 17-19, 24-26. (Friday and Saturday evenings, Sunday matinees).

EXPECTATION

The Stage Manager will structure, manage and execute the steps required to implement a high quality stage management process that serves the integrity of the production, bonds the other artists, aligns artistic scheduling, heightens audience engagement with the piece, and leads by example. They will work closely with the Director, Music Director and Production team to organize rehearsals, performances, and all other elements of the production.  Attendance at production meetings and keen understanding of direction and staging is a given. 

During rehearsals, the stage manager’s responsibilities include, but are not limited to: keeping rehearsals on track, logging rehearsal reports, sending out daily calls for actors, and noting blocking and other notes for the director and music director. 

During performances, the stage manager’s responsibilities include, but are not limited to: running/calling the lights and sound, supervising the assistant stage manager and cast of the production. 

ALT staff will be available to assist with critical components along the way. 

COMPENSATION

Stage Manager  will be paid a rate of $155/week throughout the rehearsal and performance process.

TIMELINE & SUBMISSIONS

Please send resume, headshot, cover letter, any potential conflicts, and 3 references to:info@americanlegacytheatre.org  with the subject line of “Bridge City -Stage Manager  (Last Name)”.

Submit by December 15th, 2025  for first consideration. Applications are still accepted afterwards if the position is not filled.

PROJECT

Bridge City is an original full-length musical focused around community, family, loyalty to self, and normalizing the Black experience in pursuit of joy, dreams and aspirations. Developed by American Legacy Theatre since July 2024 through our “Playwright’s for Change” program, this piece is written and composed by Kennen Butler who is an NYC-based theatre artist that is non-binary and Black. 

After two public-facing workshops performed for the community to receive direct feedback in shaping the continued development of the piece, Bridge City is now being produced as a full-scale world-premiere production.

** Rehearsals will be five days per week from March 9th- April 9th, including weekends. Evenings during the week and varying times when on weekends. March 23-27 will be off for Spring Break. Tech rehearsals will begin April 4 and/or 5, depending on space availability.

*** Performances will be April 10-12, 17-19, 24-26. (Friday and Saturday evenings, Sunday matinees).

EXPECTATION

The Assistant Stage Manager will help structure, manage and execute the steps required to implement a high quality stage management process that serves the integrity of the production, bonds the other artists, aligns artistic scheduling, heightens audience engagement with the piece, and leads by example. They will work closely with the Stage Manager during the rehearsal and performance process, and help aid them in organizational activities and other duties. 

ALT staff will be available to assist with critical components along the way. 

COMPENSATION

The Assistant Stage Manager  will be paid a rate of $140/week throughout the rehearsal and performance process.

TIMELINE & SUBMISSIONS

Please send resume, headshot, cover letter, any potential conflicts, and 3 references to: info@americanlegacytheatre.org  with the subject line of “Bridge City - Assistant Stage Manager  (Last Name)”.

Submit by December 15th, 2025  for first consideration. Applications are still accepted afterwards if the position is not filled.

Bridge City is an original full-length musical focused around community, family, loyalty to self, and normalizing the Black experience in pursuit of joy, dreams and aspirations. Developed by American Legacy Theatre since July 2024 through our “Playwright’s for Change” program, this piece is written and composed by Kennen Butler who is an NYC-based theatre artist that is non-binary and Black. 

After two public-facing workshops performed for the community to receive direct feedback in shaping the continued development of the piece, Bridge City is now being produced as a full-scale world-premiere production.

** Rehearsals will be five days per week from March 9th- April 9th, including weekends. Evenings during the week and varying times when on weekends. March 23-27 will be off for Spring Break. Tech rehearsals will begin April 4 and/or 5, depending on space availability.

*** Performances will be April 10-12, 17-19, 24-26. (Friday and Saturday evenings, Sunday matinees).

EXPECTATION

The Costume Designer will create, plan and execute the costumes that enhances the message of the musical, bolsters the actors, leverages space, and heightens audience engagement with the piece. Attendance at production meetings and understanding of staging is a given.

ALT staff will be available to assist with critical components along the way. 

COMPENSATION

Costume Designer will be paid a $500 stipend.

TIMELINE & SUBMISSIONS

Please send resume, headshot, cover letter, any potential conflicts, and 3 references to:info@americanlegacytheatre.org  with the subject line of “Bridge City -Costume Designer  (Last Name)”.

Submit by December 15th, 2025, for first consideration. Applications are still accepted afterwards if the position is not filled.

PROJECT

Bridge City is an original full-length musical focused around community, family, loyalty to self, and normalizing the Black experience in pursuit of joy, dreams and aspirations. Developed by American Legacy Theatre since July 2024 through our “Playwright’s for Change” program, this piece is written and composed by Kennen Butler who is an NYC-based theatre artist that is non-binary and Black. 

After two public-facing workshops performed for the community to receive direct feedback in shaping the continued development of the piece, Bridge City is now being produced as a full-scale world-premiere production.

** Rehearsals will be five days per week from March 9th- April 9th, including weekends. Evenings during the week and varying times when on weekends. March 23-27 will be off for Spring Break. Tech rehearsals will begin April 4 and/or 5, depending on space availability.

*** Performances will be April 10-12, 17-19, 24-26. (Friday and Saturday evenings, Sunday matinees).

EXPECTATION

The Lighting Designer will create, plan and execute the steps required to implement a high quality lighting experience that enhances the message of the musical, bolsters the actors, leverages space, and heightens audience engagement with the piece. Attendance at production meetings and understanding of staging is a given.

ALT staff will be available to assist with critical components along the way. 

COMPENSATION

Lighting Designer  will be paid a $500 stipend.

TIMELINE & SUBMISSIONS

Please send resume, headshot, cover letter, any potential conflicts, and 3 references to:info@americanlegacytheatre.org  with the subject line of “Bridge City -Lighting Designer  (Last Name)”.

Submit by December 15th, 2025  for first consideration. Applications are still accepted afterwards if the position is not filled.

PROJECT

Bridge City is an original full-length musical focused around community, family, loyalty to self, and normalizing the Black experience in pursuit of joy, dreams and aspirations. Developed by American Legacy Theatre since July 2024 through our “Playwright’s for Change” program, this piece is written and composed by Kennen Butler who is an NYC-based theatre artist that is non-binary and Black. 

After two public-facing workshops performed for the community to receive direct feedback in shaping the continued development of the piece, Bridge City is now being produced as a full-scale world-premiere production.

** Rehearsals will be five days per week from March 9th- April 9th, including weekends. Evenings during the week and varying times when on weekends. March 23-27 will be off for Spring Break. Tech rehearsals will begin April 4 and/or 5, depending on space availability.

*** Performances will be April 10-12, 17-19, 24-26. (Friday and Saturday evenings, Sunday matinees).

EXPECTATION
The Scenic/Properties Designer will create, plan and execute the steps required to implement a high quality scenic experience that enhances the message of the musical, bolsters the actors, leverages space, and heightens audience engagement with the piece. Attendance at production meetings and understanding of staging is a given.

ALT staff will be available to assist with critical components along the way. 

COMPENSATION

Scenic/Properties Designer  will be paid a $500 stipend.

TIMELINE & SUBMISSIONS

Please send resume, headshot, cover letter, any potential conflicts, and 3 references to:info@americanlegacytheatre.org  with the subject line of “Bridge City -Scenic/Properties Designer  (Last Name)”.

Submit by December 15th, 2025,  for first consideration. Applications are still accepted afterwards if the position is not filled.

PROJECT

Bridge City is an original full-length musical focused around community, family, loyalty to self, and normalizing the Black experience in pursuit of joy, dreams and aspirations. Developed by American Legacy Theatre since July 2024 through our “Playwright’s for Change” program, this piece is written and composed by Kennen Butler who is an NYC-based theatre artist that is non-binary and Black. 

After two public-facing workshops performed for the community to receive direct feedback in shaping the continued development of the piece, Bridge City is now being produced as a full-scale world-premiere production.

** Rehearsals will be five days per week from March 9th- April 9th, including weekends. Evenings during the week and varying times when on weekends. March 23-27 will be off for Spring Break. Tech rehearsals will begin April 4 and/or 5, depending on space availability.

*** Performances will be April 10-12, 17-19, 24-26. (Friday and Saturday evenings, Sunday matinees).

EXPECTATION
The Sound Designer will create, plan and execute the steps required to implement a high quality sound experience that enhances the message of the musical, bolsters the actors, leverages space, and heightens audience engagement with the piece. Attendance at production meetings and understanding of staging is a given. Sound designers will be expected to be at all performances to help mix the show. 

ALT staff will be available to assist with critical components along the way. 

COMPENSATION
Sound Designer will be paid a $500 stipend.

TIMELINE & SUBMISSIONS

Please send resume, headshot, cover letter, any potential conflicts, and 3 references to:info@americanlegacytheatre.org  with the subject line of “Bridge City -Sound Designer  (Last Name)”.

Submit by December 15th, 2025  for first consideration. Applications are still accepted afterwards if the position is not filled.

ABOUT THE POSITION

ALT seeks to empower students in grades preK-12 through the art of theatre. We are hiring a pool of professional teaching artists and teaching assistants for both in-school and after school opportunities. With ALT’s sample lessons and program outline as resources, Teaching Artists will develop their own lesson plans and will teach or co-teach up to 20 students at once. Teaching Assistants will assist with classroom management and the implementation of lessons. Teaching Artists and Teaching Assistants will report to the Arts Impact Program Director. 

DETAILS

• If successful, applicants will be added to ALT’s teaching artist/teaching assistant pool. Opportunities based on availability.

• Pay rates:

  • Teaching Artist rate: $40/hr

  • Teaching Assistant rate: $25/hr

REQUIREMENTS FOR ALL APPLICANTS

• Creation of a positive and respectful atmosphere for all students

• Flexibility and willingness to meet students where they are

• Excellent communication skills

ADDITIONAL REQUIREMENTS FOR TEACHING ARTISTS

• Experience working with kids, ideally teaching in a classroom setting

• Experience and/or current practice in theatre/performing arts

• Creation and implementation of lesson plans 

Interested candidates please email resume to: dora.bayliss@americanlegacytheatre.org